Without a structured audit trail, inspection records live in personal inboxes, WhatsApp threads, and file servers — unverifiable, untraceable, and useless during claims or audits.
ConPDS Checker records the precise timestamp and GPS coordinates at the moment each photo is taken — not when it is uploaded to the server. This distinction is operationally critical: if timestamp data is only applied on upload, the record can be challenged as retrospective. Every ConPDS image carries immutable capture-time metadata that survives the transfer to the central platform intact.
The ConPDS mobile app reads container codes automatically at the moment of capture using onboard AI-powered OCR. The container number is validated against ISO 6346 standards (owner code, serial number, and check digit validation) before any photo is accepted into the system. This eliminates the manual association step that produces most container documentation errors — and ensures every photo in the audit trail is linked to the correct container record.
Every action in the ConPDS platform is logged against a named user: who captured each photo, who accessed which container record, who approved or modified documentation, who triggered a distribution event, and which external party viewed records through the guest portal. For example, when a shipping line accesses an inspection report through the guest portal, that event — including timestamp, user identity, and container ID — is automatically logged. The audit trail covers the complete chain of custody — from the technician in the yard to the shipping line reviewing compliance-ready photo evidence online.
All documentation is encrypted on-device and during upload using 256-bit HTTPS, then stored in a centralised cloud archive with granular role-based access controls — hosted securely in EU-based data centres with audit logs and encrypted backups retained per regulatory standards. Retention periods are configurable per depot or per container category. Nothing is held on personal devices. Every piece of documentation in the audit trail remains retrievable for as long as the retention policy requires — with no dependency on individual staff members remaining in post.
Any container's complete photo history and audit log is retrievable instantly by container number from the ConPDS dashboard. Records can be exported as structured PDF inspection reports or bulk photo sets, distributed automatically to predefined recipients via email, FTP, SFTP, or API, or accessed directly by external parties through the scoped guest portal — with every retrieval and distribution event logged back into the audit trail.
Lease return inspections require a complete, retrievable condition record to resolve disputes between depot and lessee over pre-existing versus new damage. A structured audit trail showing the inspection timestamp, technician identity, and photo sequence makes the return condition unambiguous — and distributable to the leasing company immediately.
Repair documentation requires before-and-after photo evidence to support a repair claim. The audit trail records not only the photos but the repair event sequence — damage identified, estimate raised, repair completed, photos taken — with every action timestamped and user-logged to create audit-traceable container photos as defensible claim evidence.
Every gate-in event generates a timestamped, container-linked photo set covering all six exterior sides. The audit trail records when the EIR was created, which technician performed the inspection, and confirms the gate-in condition at a verifiable point in time — the baseline record for any future damage claim or lease dispute.
Every photo set or inspection report dispatched to a shipping line or leasing company — whether via email, FTP, API, or guest portal login — is logged in the audit trail with the recipient identity, dispatch timestamp, and container reference. The depot always has a verifiable record of what was shared, when, and with whom.
Wash station operations require documentation of container condition on arrival and post-wash to support cleaning certificates. The audit trail records the full wash event — arrival condition, wash completed, post-wash photos — as a continuous sequence of timestamped actions rather than isolated images with no connective record.
Reefer PTI documentation includes replaced spare parts photographed with serial numbers captured for warranty purposes. The audit trail links each spare part record to the specific container and PTI event — creating a component-level chain of custody that shipping lines and leasing companies can verify directly through the guest portal. Learn how audit-traceable records support reefer PTI claims with part-level documentation →
ConPDS maintains a structured, tamper-resistant container inspection audit trail automatically — from the first photo taken in the yard through to every distribution event logged against a named user.
With ConPDS, every inspection event — from gate-in through to reefer PTI, wash station documentation, and lease return — builds into a searchable, exportable audit trail that turns scattered field data into defensible records.
ConPDS replaces scattered records with a tamper-proof inspection history — retrievable instantly, exportable in seconds, and trusted by leading shipping lines.
