What Is Container Inspection Photo Documentation Software?
A digital system used by container depots and service facilities to capture, organise, store and retrieve inspection and repair photos linked directly to container numbers — replacing informal methods such as WhatsApp threads, email attachments and shared folders with a structured, searchable container-based workflow. Learn more about container inspection photo documentation software →
A structured mobile solution for container depots, container yards, reefer service facilities, and wash stations that need reliable inspection, repair and lease return photo documentation — without manual sorting or informal messaging tools.
No obligations — reply within 1 business day
Trusted by depots across Europe
Thousands of containers documented daily
Many customers report measurable value within the first week
Common Documentation Challenges in Container Operations
Container depots and service facilities handle large volumes of inspections, repairs and lease returns every day. While operational processes are structured, photo documentation often remains informal — creating inefficiencies, confusion and unnecessary administrative effort.
In many facilities, inspection photos are
Captured on personal devices with no central backup
Shared via WhatsApp or email — stored in chat threads, not container records
Filed in shared folders without consistent naming or structure
Difficult to retrieve months later when disputes arise
Not linked to depot management systems or container references
The result
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High daily photo volume with no structured storage
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Manual organisation takes time field teams do not have
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Informal sharing creates no audit trail or distribution log
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Retrieval depends on individual memory and device access
When documentation is not structured, even small issues — a disputed damage claim, a lease return disagreement — become time-consuming. A structured container-based documentation system removes that overhead at the source. With manual methods, a damage photo taken at gate-in on a personal device cannot be retrieved months later when a repair claim is raised — and the depot has no defensible evidence. With structured container inspection documentation, the full photo record is searchable by container number in seconds, with GPS and timestamp metadata intact from the original capture.
A Structured Container-Based Documentation Workflow
CONPDS Checker replaces manual photo handling with a structured workflow built specifically for container operations — from field capture to web dashboard to depot system integration.
01
Capture
02
Recognise
03
Access
04
Integrate
Step 01 — Capture
Capture Inspection and Repair Photos in the Yard
Field workers use the CONPDS Checker mobile app on their existing smartphones or tablets. Photos are taken during damage inspections, repair documentation, container damage documentation workflows, lease return condition reports, and pre- and post-repair checks. No additional hardware is required.
The app also supports short video clips (up to 30 seconds) and audio capture for inspections where motion or sound verification is required. All media is linked to validated container numbers and logged in the same audit trail as photo captures — providing structured multimedia evidence in a single container record.
Step 02 — Recognise
Automatic Container Number Recognition
The system reads and validates the container number directly in the app using AI-powered OCR with ISO 6346 container number validation — ensuring photos are always linked to the correct container record. Images are automatically tagged and stored at the point of capture, eliminating manual renaming and reducing documentation errors at scale.
Step 03 — Access
Immediate Web Dashboard Access
All photos are available instantly in the browser-based dashboard. Office staff can search by container number, review inspection documentation, organise repair cases, and share documentation with customers or agents. Everything is centralised and searchable.
Step 04 — Integrate
Integration With Depot Management Systems
CONPDS Checker integrates with existing depot management and maintenance systems to ensure documentation is connected to your operational flow — not running in parallel to it.
EOSDepotMasterMaersk AEMSCMA-CGMCustom API
Why WhatsApp Is Not a Container Documentation System
Many depots begin with WhatsApp because it is fast and familiar. But WhatsApp produces no container-linked archive, no verifiable audit trail, and no recoverable evidence when a device is lost or a staff member leaves.
✗ WhatsApp Photo Handling
✗ Photos stored in personal chat threads — not against container records
✗ No structured container number linking
✗ Manual scrolling and memory required to retrieve images
✗ GPS and timestamp metadata stripped by compression
✗ No audit trail — no record of who received what or when
✗ No integration with depot management systems
✓ CONPDS Structured Documentation
✓ Photos linked directly to validated container numbers at capture
✓ Centralised searchable dashboard — retrievable in seconds
✓ GPS and timestamp preserved from field to archive
✓ Secure cloud storage — encrypted and GDPR compliant
✓ Full audit trail — every capture, access and distribution logged
CONPDS Checker does not replace your depot management system. It adds the structured photo evidence layer that DMS platforms do not provide — functioning as container damage inspection software, repair documentation system, and lease return archive in one — without disrupting the workflows already in place.
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Container-Based Photo Organisation
Every photo linked to a validated container number — retrievable by any office user in seconds.
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Easier Internal Collaboration
Centralised dashboard replaces email threads — all teams work from the same documentation set.
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Faster Historical Retrieval
Full inspection history searchable by container number, date, depot or inspection type.
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Professional Customer Communication
Share structured inspection packages with shipping lines and agents — logged and traceable.
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Reduced Informal Tool Dependency
Documentation moved off personal devices and messaging apps — into a controlled, compliant system.
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Automated Photo Distribution
Rule-based dispatch sends photos to predefined recipients automatically — no manual forwarding needed.
Mobile-First Design for Real Yard Conditions
CONPDS Checker is built for field use — not office environments. The interface is optimised for speed and simplicity so field workers can capture structured documentation without additional training or workflow steps.
Web dashboard showing structured container inspection photo records — searchable by container number
Works online and offline — synchronises automatically when connection is restored
Runs on standard iOS and Android smartphones — no additional hardware required
Designed for fast photo capture in container yards, terminals and depot environments — operational with poor or no signal
Field workers can be operational from day one — no complex onboarding required
Used in Active Container Environments
CONPDS Checker is used by container depots and service facilities across Europe, Africa, Australia and the Middle East to structure inspection and repair documentation workflows. Built by professionals with direct experience in container depot operations, field-tested since 2013 and continuously refined based on operational feedback.
"CONPDS is the best app for photographing and organizing container photos — and their support is outstanding!"
Jeffrey ZwennisZwennis Containers BV
"ConPDS Checker gives our customers full transparency from start to finish — saving time and building trust."
PORPETActive depot customer
"We've used ConPDS Checker since 2019 — it's fast, reliable, and integrates seamlessly with our systems."
Dirk VerbandtZuidnatie
"ConPDS Checker helps us provide near real-time photo reports — it's user-friendly and efficient."
Pieter van DamTechnical Supervisor
"We've streamlined photo handling, saving time and improving customer response with ConPDS Checker."
Fortunato D'AgostinoNational Sales Manager
"We take tens of thousands of photos a month across multiple countries — ConPDS Checker handles it all seamlessly."
Filippo DellepianeCEO, Contrepair
Customers across Europe, Africa, Australia & the Middle East
Trusted by Depots Across Europe, Africa, Australia and the Middle East
2013
Field-tested in active depot environments since
100+
Depot locations and service facilities across Europe, Africa, Australia and the Middle East
10M+
Container inspection photos securely stored and retrievable
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All data is encrypted during transfer and securely stored in compliance with EU GDPR regulations. Role-based access controls ensure inspection records are accessible only to authorised personnel — in your depot and externally.
Technical Specifications
Platforms
iOS · Android · Web browser
No additional hardware required
Offline Capability
Full functionality offline
Automatic sync when connectivity is restored
Integration
Maersk AEMS · EOS · DepotMaster
Custom APIs · REST · FTP · SFTP
Security
256-bit HTTPS encryption
GDPR compliant · Role-based access
Storage
Scalable cloud storage
Configurable retention periods
Deployment
Operational within hours
Full onboarding support included — no hidden costs
Documentation Solutions by Operation Type
CONPDS Checker is structured around the specific workflows of each container operation type. Each vertical page covers the documentation requirements, photo workflow, and integration approach specific to that operation.
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Container Depot Documentation
Gate-in, repair, lease return and EIR photo documentation — structured and searchable.
One platform. Multiple container workflows. ConPDS provides structured documentation infrastructure across the full container operations lifecycle — from yard inspection to gate automation.
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ConPDS Checker
Mobile Documentation
Mobile inspection documentation — photos, short video clips, and audio capture linked to validated container numbers. Structured evidence for damage inspections, repairs, PTI checks, and lease returns. Works online and offline.
No. CONPDS Checker integrates with your existing system — including EOS, DepotMaster and Maersk AEMS — and strengthens your documentation process without replacing core operational software. It adds the structured photo evidence layer that depot management systems do not provide.
Can we use our existing devices?
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Yes. The app runs on standard iOS and Android smartphones and tablets already used by field teams. No additional hardware is required.
Does it work in areas with poor connectivity?
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Yes. The system works fully offline — AI-powered container number recognition and all core capture functions run without a connection. Data synchronises automatically when connectivity is restored, making it operational in container yards and terminal environments with intermittent signal.
Is our inspection data secure?
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Yes. Data is encrypted during transfer and stored securely in compliance with EU GDPR regulations. Role-based access controls ensure records are accessible only to authorised personnel — both inside your organisation and through the external guest portal.
How quickly can we start using CONPDS in our depot?
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Most depots are fully operational within hours of onboarding. Setup includes tenant configuration, user and role management, and standard forwarding and distribution rules — all handled by the ConPDS team. An initial onboarding call is included with every subscription. No on-premise infrastructure is required and no project management burden falls on your team. The core inspection and repair photo documentation workflow can typically be running the same day.
Bring Structure to Your Container Documentation
If your operation handles daily inspection and repair documentation, a structured container-based documentation system reduces friction and improves operational clarity — without disrupting the workflows already in place. See how CONPDS Checker fits into your operational setup.
No obligations — reply within 1 business day
No credit card required · Setup typically completed within days · Full onboarding support included
